Imagine Contemporary Portraits Ltd
GDPR: Data privacy notice
Imagine Contemporary Portraits Ltd are committed to protecting and respecting your privacy.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
Data controller - A controller determines the purposes and means of processing personal data.
Data processor - A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data - The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data - The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing - means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party - means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
IMAGINE contemporary portraits ltd is the data controller. This means we decide how your personal data is processed and for what purposes. For all data matters contact Neil Withers on 01672 870333.
We use your personal data for the following purposes:
client communication and for informing individuals of news & special offers
4. The categories of personal data concerned
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
We have obtained your personal data from you
5. What is our legal basis for processing your personal data?
Personal data (article 6 of GDPR)
Our lawful basis for processing your general personal data:
Consent of the data subject;
*include a gdpr consent form
Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract
Processing necessary for compliance with a legal obligation
Processing necessary for the purposes of the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the data subject
Customers who have contacted us with an enquiry, registered a portrait experience voucher, signed up for an offer, booked in for a photo session
Your personal data will be treated as strictly confidential, and will be shared only with the company, mailchimp (email software company), textlocal (mobile texting software company) and 10to8 (bookings software company).
We keep your personal data indefinitely, unless you choose to have your data removed from our system.
You are under no statutory or contractual requirement or obligation to provide us with your personal data. But failure to do so would result in us being unable to book you in for a photoshoot or place an order with us.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
[we do not transfer personal data outside the eea.]
[WE DO NOT USE ANY FORM OF AUTOMATED DECISION MAKING IN OUR BUSINESS.]
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
To exercise all relevant rights, queries or complaints please in the first instance contact our data protection representative on 01672 870333.
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.